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Quotation No.: 17/2021 and Notice No.: 33/2021 SUPPLY, DELIVER, INSTALLATION AND COMMISSIONING OF UN-INTERUPTED POWER SUPPLY (UPS)


11 May 2021 - 09 June 2021

Extension of closing date:

All the service providers are advised that the closing date for Quotation No.: 17/2021 and Notice No.: 33/2021 SUPPLY, DELIVER, INSTALLATION AND COMMISSIONING OF UN-INTERUPTED POWER SUPPLY (UPS) has been extended from 02 JUNE 2021 to WEDNESDAY, 09 JUNE 2021.

Note that the service provider that have initially submitted do not have to resubmit.


REQUEST FOR QUOTATION FORM

To:

ALL PROSPECTIVE SERVICE PROVIDERS

Project Name:

SUPPLY, DELIVER, INSTALLATION AND COMMISSIONING OF UN-INTERUPTED POWER SUPPLY (UPS)

Requestor

Sarah Baartman District Municipality

QUOTATION NO.

17/2021

NOTICE NO.

33/2021

Quotation to be Delivered by:

12:00 noon – 28 May 2021

 

SPECIFICATION OF ORDER

 

The Sarah Baartman District Municipality (SBDM) invites quotations from suitably qualified services providers for supply, delivery, installation and commissioning of uninterrupted power supply (UPS) as per specification below. The equipment must be installed at Sarah Baartman District Municipality, 32 Govan Mbeki Avenue, Port Elizabeth.

 

Currently SBDM has a Delta 6Kva unit un-interrupted power supply with external maintenance batteries. In addition, SBDM have a MGE 7Kva unit un-interrupted power supply with external maintenance batteries. The municipality wishes to replace both these items.

 

The work entails:

·         Item 1: Supply, Delivery, Installation and Commissioning of 1 x PSS 6KVA online UPS (Online Uninterrupted Power Supply) with external maintenance batteries

·         Item 2:  Supply, Delivery, Installation and Commissioning of 1 x PSS 8KVA online UPS (Uninterrupted Power Supply) with external maintenance batteries

·         The supplier must provide Electrical Health and safety documentation file and provide training to three (3) x IT staff to enable them to operate the uninterrupted power supply

 

 

SPECIFICATIONS:

 

Item Description

Quantity

ITEM 1: 1 x PSS POWER SERIES 6KVA SINGLE PHASE ONLINE UPS WITH EXTERNAL MAINTANANCE BATTERIES

 

1 x PSS POWER SERIES 6KVA SINGLE PHASE ONLINE UPS, complete with external maintenance batteries in separate battery housing, giving an extended back-up time, in the event of a power failure. Including removal and disposal of existing UPS and batteries complete with labour and transport.

 

The UPS must include minimum of 12 Months factory warranty. On-site support that covers faulty components.

 

12V 65A/H batteries

 

Battery cabinet

1

 

 

 

 

 

16

 

1

ITEM 2: 1 x PSS POWER SERIES 8KVA SINGLE PHASE ONLINE UPS WITH EXTERNAL MAINTENANCE BATTERIES

 

1 x PSS POWER SERIES 8KVA SINGLE PHASE ONLINE UPS, complete with external maintenance free batteries in separate battery housing, giving an extended back-up time, in the event of a power failure. Including removal and disposal of existing UPS & batteries complete with labour and transport.

 

The UPS must include minimum of 12 Months factory warranty. On-site support that covers faulty components.

 

12V 7.2A/H batteries

 

Battery cabinet

 

1

 

 

 

 

 

 112

 

1

 

Electrical Health and safety documentation file and provide training to three (3) x IT staff to enable them to operate the uninterrupted power supply.

1

 

Evaluation criteria

The quotes will be evaluated on functionality as well as on the 80/20 preferential point system. Functionality will be evaluated as follows:

 

Criteria

Weight

Value

Score

1 – 5

 

 

 

Experience of the company

20

 

100

 

 

 

 

Experience of key personnel

20

Max 5

100

 

 

 

 

TOTAL

40 (TW)

 

200 (MPS)

 

 

 

 

Where: 1 = Poor; 2 = Acceptable; 3 = Good; 4 = Very Good, and 5 = Excellent

NB: SERVICE PROVIDERS WHO FAIL TO OBTAIN 70% ON FUNCTIONALITY WILL BE DISQUALIFIED AND WILL NOT BE EVALUATED FURTHER.

 

Functionality will be evaluated as follows:

 

Experience of the company

Company experience relates to the experience of the company in supplying and installing uninterrupted power supply (UPS). List of projects completed in the past five (5) years with contactable references must be attached.

 

Experience of key personnel

 

Experience of key personnel relates to the relevant qualifications and experience of technician(s)/ installers in installing uninterrupted power supply (UPS) equipment. CV’s and certified copies of qualifications of key personnel must be attached.

 

GENERAL

The Municipality reserves the right not to accept the lowest or any quotation, no reason for the acceptance or rejection of a quotation will be furnished.

 

Note: Failure to attach B-BBEE Status Level Certificate or Sworn Affidavit will result in the preference points not being awarded.

 

Formal written price quotations should be submitted in a sealed envelope, clearly marked “NOTICE NO: 33/2021 and QUOTE NO. 17/2021 SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF UN-INTERUPTED POWER SUPPLY (UPS) must be placed in the quotation box, 4th floor, 32 Govan Mbeki Avenue, Port Elizabeth, by no later than 12h00 noon on Wednesday, 09 June 2021.

Quotes may also be submitted by means of an email: formalquote@sbdm.co.za no later than 12h00 noon on wednesday , 09 June 2021.

 

For further enquiries related to the Request for Quotations, please contact Mr. Chuma Mabindla on (041) 508 7054

 

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a separate Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za). Information on the CSD is available on the CSD website: www.csd.gov.za.

Should you have any enquiries please contact the Supply Chain Management Unit; Mr. Delaino Domingo at (041) 508 7007.